Business Meetings

Baronial business meetings are held monthly.   We are currently looking for a place where all interested parties are able to come and sit comfortably while the future plans of the group are discussed and agreed upon.  There will be yammering, there will be farbling, but decisions WILL be made.  

Meetings are held at Gamers ‘N Geeks.  Upcoming business meetings are scheduled for:

November 27th @ 7 p.m.
LOCATION CHANGE: Bowman’s Auto Air
7461 Moffett Rd, Mobile, AL 36618

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Gatalop meeting – event notes

Osprey Business Meeting Notes     October 23, 2023

Osprey Business Meeting Notes   September 25, 2023

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Osprey Business Meeting Notes     August 28, 2023

General Group Announcements

  • Discord Server
    The server is now setup! Please join if you would like!
  • Potential new event site
    Camp Maubila in Grove Hill, AL
    Boy Scout camp
    Completely dry camp and no pets
    Mary.phillips(at)scouting.org
    Would make a potentially good daytrip site. Will attempt to tour sometime soon
  •  Evergreen
    Kateren is looking into

Officer Business

Seneschal
o Currently in the transition period of Sigrid taking over as Seneschal.  Warrant expected to start August 1st.
o Trailer tag will be handled upon switch over.
Needing current information from Ucla, who has the most up-to-date information on the trailer

Exchequer
o Christine’s warrant has been signed.
o Need to do Bank Account Form as soon as Seneschal warrant goes through

Arts & Sciences
o Craft Night: Wednesday, September 6th at 6:30pm
Hayes house
o Mongolian Garb Day in honor of Gatalop’s theme proposed–no date set

Heavy Marshal
o Report has been turned in.

Herald
o Has access to email now and report has been sent in
o Awaiting submissions to be sent in/consulted on
o The 3 awards that had names passed this past year now need badges
Sable Drakkar – In honor of Greg, so would like the badge to incorporate his device
Fleggeling of the Osprey – Children’s award
Argent Lamp – In honor of Heather, so would like the badge toincorporate her device
o These badges now have discussion channels on the Discord server.

Chatelaine
o No news

Chronicler
o Hashberry has volunteered for the position

Web Minister
o Asking people to send in a picture they like of themselves and a few lines about their persona

 Baronage
o No news

Event Business
  Daggers & Hemlock
o Discussed potential group camping arrangement. However, the majority of people are day-tripping.      Discussion on Discord Server.

  Gatalop
o Site token – Deciding to go with horse charms with different color beads denoting if person has purchased    feast, day-trip, or weekend.
o Traveler’sFair
Darkwood has volunteered to provide main course. Tentatively Stew and bread.
Will also put out as a potluck for sides and desserts
o HouseholdCamping
Templars are not showing up in numbers this year.
The 4 members of Templar will be camping with Dragon Or
The Bastion will be given to Tiny Cats temporarily for this year.
o Volunteering
Sign-up is live for volunteering. Almost all troll shifts have been claimed.
o Fighter support:
Pop-up outside the fort to cover the support table
One person to man table and help set up
Water cooler with Gatorade and water cooler with water bottles
Run from 9-3

 Regional Fighter Practice with Arenal
o Proposed weekend before MGT
o However, because that’s the weekend of Mobicon, going to consult with Arenal to see if they will come help with the demo on Saturday

Demos
  Mobicon
o September 22-24
o No cost for fan tables and 2 complimentary badges
o Passescost:
Weekend $60
Friday $25
Saturday $30
Sunday $20
o Vendor hall close sat 8pm, so attempt to man the table until then
o Discussion began on Discord server
 Mobicon Kids Con
o September 23 @10am-6pm
o Josh from GNG managing
o Mardi Gras park–across street from history museum
o Scheduled demos possibly?
o No shade–pop-ups only with no stakes
o Possible fund raiser?
Ucla is checking into legality/insurance liability for fighters to be hit with boffer weapons by kids
o Discussion began on Discord server

 Renaissance Yuletide Feast
o 12/8 & 12/9
o Feast fund raiser for Baldwin county youth orchestra
o Facebook event
o Demonstrations outside as people are coming in. Potentially some demos inside during and part of the feast/show. Requesting people in “medieval attire”. Need to clarify what period, exactly, they are looking for. Ucla suggested asking them “what movie they are attempting to go off of” to get an idea of what they are looking for

Tabled Discussions

 Armory/Trailer/Storage Clean out
o When the weather gets cooler and prior to Gatalop, we need to have a group day where everyone comes out     and helps clean out the current storage room/area at Ucla’s shop. This entails going through ALL of the stuff Osprey has accumulated over the years.
o Potentially have a cook-out/gathering as this will be a day-long event.

  Gulf Wars
o Coordinate a GW land day with NOVA work day so many hands make light work.
o Ucla and Lo∂inn are configuring a shower structure to redo the bath

  Baronial Newsletters – need to start being posted
o If there is any information/articles you would like to see written, please reach out.

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Osprey Business Meeting Notes     July 30, 2023

General Group Announcements
     Business Meetings
o The meeting is transitioning from the 4 th Sunday of the month to the last Monday of the month at 7pm at Gamers N Geeks.
o The meeting will be offered as a hybrid meeting for those that cannot make the drive in to join.

Discord Server
o We are currently working on setting up Discord server.
o This will allow for the group’s populace to interact with each other in a low-stress environment, post updates on projects, ask questions, etc. This will not replace in person activities, but will add on to them to hopefully bring the group closer together.

Armory/Trailer/Storage Clean out
o When the weather gets cooler and prior to Gatalop, we need to have a group day where everyone comes out and helps clean out the current storage room/area at Ucla’s shop.
This entails going through ALL of the stuff Osprey has accumulated over the years.
o Potentially have a cook-out/gathering as this will be a day-long event.

Officer Business
Seneschal
o Currently in the transition period of Sigrid taking over as Seneschal. Warrant expected to
start this week, August 1 st .
o Trailer tag will be handled upon switch over.

Exchequer
o With the transition of Sigrid to Seneschal, Christine will be stepping into the exchequer office as soon as warrants go through.
o Second Quarter Report has been submitted.  Those wishing to see the report may email the exchequer for a copy of the report.
o Financial policy will be posted shortly on the website. It is currently at kingdom level awaiting approval.

Arts & Sciences
o Craft Night: Wednesday, August 2 nd , at 6:30pm
o Brighid’s house (pm for address)
o Working on joint A&S/Fighter practice with Shire of Arenal

Heavy Marshal
o Ucla has his warrant.
o Working on joint A&S/Fighter practice with Shire of Arenal Potential date – August 20th

Herald
o No news

Chatelaine
o No news

Chronicler
o Hashberry has volunteered for the position
o Need to start posting Baronial newsletters – if there is any information/articles you would like to see written, please reach out.

Web Minister
o Every officer should have access to their email. If not, please contact Brighid or the Kingdom Web admin for access.
o Work is being done to update the website. If something is noticed on the website that needs to be updated, or something that would be beneficial to have on the website is not there, please let the web minister know.

Event Business
Gatalop
o Treaty Household contract will be mailed out this week to the point of contact of the current treaty households.
o Hashberry volunteered to assist with Newcomer’s Point.  Typically, rummage sale for Gulf Coast Newcomer’s fund. If fund is very lush, ask about having the newcomer’s point rummage sale proceeds go to the Osprey GW land fund.
o Herald – Adeena has volunteered for voice herald for Gatalop.  A prewritten schedule of announcements will be given to her at beginning of event.

Gulf Wars
o Coordinate a GW land day with NOVA work day so many hands make light work.
o Ucla and Lothinn are configuring a shower structure to redo the bath